Outsourced Accounting + Bookkeeping

Our accounting + bookkeeping platform services are best for single location practices with 1 - 4 owners, located anywhere in the US, with annual production (including hygiene) of $1-5M. We currently serve all specialties except Orthodontists and Oral Surgeons. 

To qualify for Tuatara bookkeeping services, you must be using one of the following payroll providers, or be willing to transition to one of these providers during your 90 day onboarding period. 

• ADP
• Paychex
• Paylocity
• QBO Payroll
• Gusto 

We know there are many options for banking, and often those options are tied to practice or real estate debt. As such, we do not have an exhaustive list of which banks are part of our platform options. Instead, we just require that any banking relationships you have are able to be synced to your Quickbooks Online file. We will confirm your banking relationships comply during our Pre-Engagement Assessment. 

We encourage practices to keep it simple with credit cards. All cards are required to be business, not personal, cards and be able to be directly synced, including "child" accounts, to your Quickbooks Online file. We will confirm your credit card relationships comply during our Pre-Engagement Assessment.  If your practice has an excess number of cards, we will propose a simplified process that must be in place by the end of your 90 day onboarding process.

All checks, including patient refunds, must be written from Quickbooks or BILL. Handwritten checks are not allowed for our platform service practices. If checks are currently handwritten, we will train the team on printing checks from QBO during our 90 day onboarding process. 

All of our clients are offered the option for the Tuatara Platform team to prepare and file Form 1099s on the practice's behalf. Please indicate on your engagement letter if you would like to have Tuatara file these forms on your behalf. Form 1099 filing is done for an additional fee per form filed, as detailed in the engagement letter. 

Our platform services are for accounting + bookkeeping only and not for compliance or tax services. If your current bookkeeper is maintaining any of your current compliance services, we want to ensure you have a plan for who will manage those services going forward. We will review these services during our Pre-Engagement Assessment to be sure you have a provider prior to initating the transition onto our platform. Some examples of these services that are not provided by Tuatara in our Platform include:

• Personal Property Tax Filings 
• Census Data collection and/or reporting
• Sales and Use Tax Filings 
• Unclaimed Property Filings 
• Fixed Asset Listing Maintenance 
• Payroll Processing
• 401k or Retirement Plan Management 
• Accounts Payable/Vendor Invoice Payments